Your privacy is of utmost importance to us. This privacy policy outlines our practices in handling your personal data in compliance with the General Data Protection Regulation (GDPR) and German law.

1. Information Collection and Use

We collect and process the following types of personal data:

• Personal Data: Includes information such as your name, email address, telephone number, postal address, and other personal details you provide when using our website or services.
  
  
• Usage Data: Includes data on how you interact with our services, such as your IP address, the time of your request, your time zone difference to Greenwich Mean Time (GMT), visit duration, content of the request (specific page), access status/HTTP status code, amount of data transferred, operating system, and version of the browser software.
  
  
• Newsletter Subscriptions: If you subscribe to our newsletter, we collect your email address, name, and preferences regarding the types of communications you wish to receive.
  
  
• Event Sign-Ups: If you register for an event, we collect your name, email address, job title, organization, and event preferences.
  
  
• Document Downloads: When you download documents from our website, we collect your name, email address, company, and details about the content you downloaded.
  
  
• Marketing Communications: If you opt in to receive marketing communications, we may collect your consent records, preferences regarding promotional content, and engagement data (such as email opens and clicks).
  
  

2. Purpose and Legal Basis for Processing

Seqana GmbH processes your personal data for the following purposes:

• To provide and maintain our services.
  
  
• To communicate with you about service updates, newsletters, or changes.
  
  
• To send you marketing materials, newsletters, event invitations, or other promotional content (only with your consent).
  
  
• To support interactive features, customer support, and event management.
  
  
• To analyze and improve our offerings based on your interactions.
  
  
• To ensure the security and technical functionality of our services.
  
  
• To comply with legal obligations and regulatory requirements.
  
  

The legal bases under the GDPR for processing your personal data include:

• Contract Fulfillment (Art 6. (1)(b)): Necessary to perform our contract with you.
  
  
• Legitimate Interests (Art. 6. (1)(f)): Necessary for our legitimate business interests, including improving our services and communications.
  
  
• Consent (Art. 6 (1) (a)): Where you have explicitly provided your consent, especially for receiving marketing communications.
  
  
• Legal Obligations (Art. 6 (1)(c)): To comply with legal and regulatory requirements.
  
  

3. Data Sharing and Disclosure

Your personal data may be shared under the following circumstances:

• With Service Providers: We may share your information with third-party service providers who support our operations, such as hosting providers, email marketing platforms, analytics services, and event registration tools.
  
  
• For Business Transfers: In connection with mergers, acquisitions, or the sale of company assets, your data may be transferred to the relevant third party.
  
  
• For Legal Compliance: We may disclose your data if required to do so by law, regulatory request, or to protect our legal rights and interests.
  
  

International Data Transfers

• Users Based in the EU: If you are located in the European Union, we do not transfer your personal data outside of the EU unless it is strictly necessary, and in such cases, we ensure that such transfers comply with applicable data protection laws.
  
  
• Users Based Outside the EU: If you are located outside the European Union, your personal data may be transferred and stored outside of the EU, including in jurisdictions that may not offer the same level of data protection as your home country.
  
  

In all cases of international data transfers, we ensure that appropriate safeguards are in place. These include the use of Standard Contractual Clauses (SCCs) and other contractual mechanisms that are compliant with the General Data Protection Regulation (GDPR), to ensure your data remains protected and secure.

4. Marketing Communications

If you opt into marketing communications, we may use your personal data to send you newsletters, promotional emails, event reminders, and other marketing materials.

• Opt-In Consent: You will only receive marketing emails if you have opted in. You can withdraw your consent at any time by clicking the unsubscribe link in any of our emails or by contacting us directly.
  
  
• Email Tracking: We use email tracking technologies (e.g., open rates and click-through rates) to analyze engagement and improve our email campaigns. This data is used to tailor content and measure the effectiveness of our marketing efforts.
  
  

5. Data Security

We take data security seriously and implement appropriate technical and organizational measures to protect your personal data. However, please note that no system is infallible, and we cannot guarantee the absolute security of your data.

6. Your Rights under the GDPR

Under the GDPR, you have several rights with regard to your personal data:

• The right to access your data.
  
  
• The right to correct any inaccuracies.
  
  
• The right to request the deletion of your data.
  
  
• The right to restrict the processing of your data.
  
  
• The right to data portability.
  
  
• The right to object to processing.
  
  
• The right to withdraw consent at any time.
  
  

To exercise these rights, please contact us at the details provided below.

7. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this policy, including for any legal, accounting, or reporting requirements. For marketing communications, we retain your data until you withdraw your consent or request its deletion.

8. Policy Updates

We may update this privacy policy periodically to reflect changes in our practices or legal obligations. We encourage you to review this policy regularly. If we make significant changes, we will notify you via email or post an updated version on our website.

9. Contacting Us

If you have any questions or concerns about this privacy policy or your data, please contact us at:

• Email: info@seqana.com
  
  
• Address:
  Seqana GmbH
  Oranienstraße 183
  10999 Berlin, Germany
  
  

10. Supervisory Authority

You have the right to lodge a complaint with a supervisory authority, particularly in the EU member state of your habitual residence, place of work, or place of the alleged infringement.

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Cookies Policy

Last Updated: June 30, 2025

At Seqana, we are committed to protecting your privacy and ensuring a transparent online experience. This Cookies Policy explains how we use cookies and similar technologies on our website www.seqana.com to enhance your experience and provide our services.

What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help the website recognize your device and store certain information about your preferences or actions over time.

Types of Cookies We Use

Essential Cookies:
These cookies are necessary for the basic functionality of our website, such as enabling secure logins and remembering your preferences. Essential cookies can be set without consent in accordance with the Telekommunikation-Telemedien-Datenschutzgesetz §25(2).

Analytics Cookies:
We use PostHog to collect anonymized data on how visitors interact with our website. This includes information such as pages viewed, time spent on the site, and user flows. This data helps us understand user behavior and improve our website's performance and content.

Marketing Cookies:
With your explicit consent, we may use cookies to collect information that allows us to send you targeted marketing communications. This helps us deliver relevant content and promotions based on your interests.

Cookie Consent Management

Cookie Script
We use Cookie Script (https://cookie-script.com/) as our cookie consent management provider to help us manage your cookie preferences. Cookie Script ensures that we are compliant with data protection regulations, including the GDPR and the German TTDSG, and allows you to provide consent for cookies and manage your preferences.

Managing Your Cookie Preferences

Under the General Data Protection Regulation (GDPR) and the German TTDSG, you have the right to decide whether and how cookies are stored or accessed on your device, except for those that are strictly necessary for the operation of our website.

You can manage your cookie preferences in the following ways:

Via our Cookie Settings Tool:
You can adjust your cookie preferences at any time by clicking the “Cookie Settings” link available in the footer of our website. This allows you to enable or disable different categories of cookies, including analytics and marketing cookies.

Through Your Browser Settings:
Most web browsers allow you to:

• Accept or block all cookies
  
  
• Delete existing cookies
  
  
• Set exceptions for specific websites
  
  
• Receive a notification before cookies are set
  
  

To manage cookies via your browser, please refer to your browser's help or settings section.

Consent for Marketing Communications

By providing your email address through our website and indicating your consent to receive marketing communications, you agree to be contacted by Seqana with updates, newsletters, and promotional materials. You can withdraw your consent at any time by clicking the unsubscribe link in any marketing email you receive or by contacting us directly.

Data Retention

We retain personal data collected through cookies only for as long as necessary to fulfill the purposes outlined in this policy, in accordance with our Privacy Policy.

Changes to This Policy

We may update this Cookies Policy periodically to reflect changes in our practices or for other operational, legal, or regulatory reasons. We encourage you to review this policy regularly to stay informed about how we use cookies.

Contact Us

If you have any questions or concerns about our use of cookies or your data privacy, please contact us at:
Email: info@seqana.com
Address:
Seqana GmbH
Oranienstraße 183
10999 Berlin, Germany

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